PERSONAL ASSISTANT - DO Recruitment Advisors

THE JOB:

- Organize and schedule meetings with external and/or internal people based on oral requests, emails or regular meetings
- Organize all kind of appointments for the CEO
- Maintain diary: trips - meetings - appointments etc.
- Organize and schedule travel arrangements
- Analyze flights options (Internet use)
- Submit proposal and get approval for CEO's final flight selection
- Book and ensure all information are transmitted to CEO in due time
- Create and work in good relation with the travel agency
- Follow up and manage all counts of frequent flyer card
- Handle correspondence, format and type letters and presentation
- Follow up invoices
- Follow up CEO's various subscriptions
- Organize conference call
- Provide when requested assistance to CEO's direct reports for travel, meeting and diary matters.
- Back-up of the Executive Assistant

THE CANDIDATE PROFILE:

- Graduated secretary or an experience of 1 to 3 years would be welcomed
- Fluent in English and French. Any other European languages will be an advantage
- IT knowledges : Word, Excel, PowerPoint, Lotus Notes, Outlook
- Confidentiality, integrity, honesty and accept changes
- Good communication
- Rigorous and well organised

OUR CLIENT:

Our client is a life insurance company

Contact Information:

Nathalie Delebois
DO Recruitment Advisors
75 Bd Grande Duchesse Charlotte
L-1331 LUXEMBOURG
jobs@dorecruit.com