Office Administrator - Accounting and Auditing Services

Your responsabilities:

General office administration:
To ensure that the office and telephones are open to both internal and external callers between 9.00 am and 6.00 pm Monday to Friday, and visitors and telephone calls are dealt with high degree of professionalism
To ensure that all post is opened, dated and distributed in a timely manner.
To manage stock control and ordering of supplies, including stationery and letterhead, office sundries, stamps, IT consumables, kitchen supplies and office furniture.
To ensure that the office space is well maintained.
To administer efficiently travel and hotel arrangements for staff members.
To hold the budget for routine stationery and office supplies, and to ensure that SPI Group achieves value for money on these purchases, and on travel and hotel bookings.
Ensure that all invoices for office expenses are checked, approved, sent for payment and paid on time
To actively comply with and promote all working policies and procedures.
Serving drinks to guests as appropriate
Information and Communication Technology (ICT) tasks

To act as the first point of contact and troubleshooting for staff's ICT queries
Ensure that all office equipment is in working order at all times.
Ensure proper liaison with the ICT support service and other ICT consultants when necessary to ensure management of the office computer network, PCs, website, software, anti-viral systems and peripherals.
HR Tasks

Ensure Human Resources administration of SPI Group Sarl, including personnel files, contracts, job descriptions, annual leave and sickness records.
Ensure that all HR matters and files are treated in the strictest confidence at all times
Liaison with external payroll services to ensure correct payroll calculation
Assistance to Expatriate managers in their personal needs, including relocation, accommodation, schooling, cars, etc
Prepare managers' expense reports
Secretarial and translation

At the request of management draft letters and memos, print out documents for signing, prepare presentations, etc. Ensure the highest professional standards for all documents.
Translate as appropriate documents from English into French and other languages and vice versa

Your profil:
2 to 5 years as an Office Administrator, secretary, personnal assistant or similar in a reputable company
Excellent computer skills (Microsoft office), typing
French and English mandatory, Luxembourgish, German & Russian beneficial
Ability to deal with a large ammount of information, to work under stress and respect deadline.
Proactive attitude, excellent problem solver
Excellent communication & interpersonal skills
If you are interested in this role, please apply directly to www.kellyservices.lu