Administrative Secretary - Schneider Consulting - Luxembourg

About the Job
Ref. 140 – Administrative Secretary

Our client is one of Europe’s leading property investors and developers, established in Luxembourg for almost 10 years.

We are looking for an Administrative Secretary to provide full secretarial and administrative support to the Head of the Luxembourg Office, within a small team, in the administration of over 40 Luxembourg companies in a number of UK managed funds.

The Mission

Typical administrative duties including:
 Sorting and processing all incoming and outgoing mail;
 Preparation and typing of general correspondence;
 Maintaining up-to-date and effective electronic and hard copy filing systems;
 Answering all incoming calls;
 Preparation of bank instructions for the payments to the suppliers;
 Arranging and coordinating meetings, travel, itineraries, appointments, lunches/dinners;
 Dealing with all suppliers involved in the good running of the office (travel agency, bank, post-office, stationery, etc);
 General administrative tasks, including liaising with local advisors on specific requests.

The Profile

 Degree/professional qualification in secretarial work, and/or professional training and background;
 Fluency in English (having lived in an English speaking country would be a main advantage), good working knowledge of French,
 Good working knowledge of Word, Excel and Outlook;
 Strong organizational skills, team spirit, ability to manage several files and to work under pressure;
 Attention to detail;
 Pro active, sense of initiative and dynamism;
 Flexibility and adaptability;
 Self-confident and self-motivated.

For a first confidential discussion about this position, please contact Pedro Crespo on +352 40 67 30 or send an email to pcr@schneiderconsulting.lu